Your teams will be discerning users of software already. They will know what's good and what's complicated. And quite frankly who wants to waste hours learning something new. If software is designed well, with simplicity in mind, a typical buyer, approver or finance person should be able to create or find purchase orders with minimum effort.
Our software ticks all the boxes for a fast deployment and quick take-up. We have an extensive library of videos and a help articles for those that want to get going right now. But we also provide a full, turn-key onboarding experience from our team who can consult, setup and train you and your users.
Part of the opportunity with setting up a Purchase Order System is the chance to review your existing suppliers.
Zahara makes it easy to buy better. You can disable suppliers so your buyers can no longer see them, but all of the history is secured. You can categorise suppliers and import whole product catalogues. Ultimatey, you can make sure your buyers are using the right suppliers, with the right terms and buying products with the right price and discounts.
Budgets. Where would we be if we didnt have the discipline of spending against a pre-set budget? But are your teams / departments or divisions aware of what they can spend today, next month or next quarter?
That's where Zahara comes in. Budgets can be created for both departments and projects and this can empowers your teams to be more autonomous. Every spend request can be viewed alongside the budget. Approvers cn jump in and take action to prevent a budget being breached or they can be notified to make an approval decision if the budget will be exceeded. It makes for better business process and that adds value to the bottom line as well.
Approval workflows that work for you. That's what we offer with Zahara. The ability to create - straight out of the box (if we had one) - a simple or very sophisticated approval flow that doesn't require any code or script or the brain dominance of a rocket scientist. Simply put the steps you want in the right order and any conditions that will determine whether the CFO will need to approve or not.
Our customers have helped us create the multitude of options we offer including steps like approvals, group approvals and sending a purchase order to a supplier. We then have multiple condition options so that people are only asked to approve under the right circumstances. Like price. And we handle all the things you will think of like holiday settings and delegations.
You may want approvals for ad-hoc staff expenses without the bells and whistles of a dedicated expenses system. We offer that as well. The ability to create expense claims on a mobile app that are then submitted for approval.
And with our integrated payments module, it will be possible to pay an expense claim instantly following approval. We are committed to providing the best accounts payable automation and invoice processing software we can for a fully integrated purchase to pay solution. The starting point though, is a purchase order system.
Below are some useful tools we have for your purchase order system journey.